![]() Some firms have specific controls in place (systems that delete uncategorized emails from your inbox after a certain amount of time). ![]() You also want to make sure you understand your firm’s email archiving and retention policy. It wouldn’t be a weird question to ask a fellow associate (or if you are comfortable, the partner). If you got time, work on the emails in the ".Action" folder next.Īre you at a firm? I’d encourage you to ask the people on your team. Work on the emails: Work on the emails in the ".Urgent" folder first. Do not take a look into the inbox outside of scheduled inbox sessions.ĥ. 2 times/day for a fixed time period): For each email: Delete or use the shortcuts to assign them as "Urgent", "When possible" or "Archive" them. Schedule email sessions in your calendar (max. Archive, Categorize message, Mark as Read, Shortcut: CTRL+Shift+3)Ĥ. When possible, Mark as Read, Shortcut: CTRL+Shift+2), "Archive" (Actions: Move to. Urgent, Mark as Read, Shortcut: CTRL+Shift+1), "Action - When possible" (Actions: Clear Categories, Move to. Create Quick Steps: "Action - Urgent" (Actions: Clear Categories, Move to. I've been using the following system for a few years now and I am able to handle a high volume of emails with it.ġ. When an email comes in, process it one time and then get it out of your sight. I don’t owe those emails my attention.Īn email inbox is a terrible task manager. I get literally dozens of requests for my time every day, from spammers or trade groups or people who want to sell my company something. If it’s not something you need to reply to, or act on later, or store for future reference, delete it. If it’s useful information, archive it, either in the appropriate mail folder or your / your company’s DMS. Now it’s in my actual to-do system, and not a ghost of a vaguely formed request sitting in my inbox and taunting me. That can be as simple as (in my case) dragging it to Apple Reminders to create a new action with a handy clickable link back to the original email, and setting a meaningful, actionable title like “Review Joe’s proposal”. Is it something you need to act on later? Make an action in your to-do system. Triage it as it comes in.ĭoes it need a reply? Can you reply right now? Reply to it and move it out of your inbox. ![]() But something I haven’t heard mentioned yet: only touch an email once. Others have mentioned GTD, and that’s the general process I use to manage everything. I’m not a lawyer, but I get a metric ton (yep, I weighed it) of email every day in my job.
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